Tellico Life Club Admin for Events Job Description
Responsibilities:
- Work with VP of Events to get necessary information on TVRA and co-sponsored New Villager events: date & time, number of available slots, venue, PDF flyer
- Utilize the EventGen software to manage TVRA events
- Create new events as requested: Calendar entry, registration form
- Work with VP of Events to facilitate marking events as Save the Date, Open, Sold Out, or Canceled, as appropriate
- Maintain consistency and follow naming conventions between NV, and TVRA Golf builds
- Maintain consistent archiving or deletion of past event calendars, forms and supporting build dictionaries within a timing protocol set by TellicoLife Core Team.
Skills Required:
- Comfortable using Windows PC and desktop applications
- Detail oriented, ability to follow defined processes
- Good communication skills
Time Commitment:
| Actions | Frequency | Time |
| Attend monthly TellicoLife Admin meeting | 1 x monthly | 1 hour |
| Attend scheduled & impromptu education sessions | Quarterly & as needed | 2 hours |
| Add and manage events | On request | Depends on # of events |
| Create calendar entry & forms | On request | 1/2 – 1 hour per |
| Monitor sign ups | Daily | 5 minutes |
| Post “Save the Date” | As needed | 10 minutes per |
| Post “sold out” if full | As needed | 10 minutes per |
| Post “closed” if past closing date | As needed | 10 minutes per |
NOTES:
- ECs (Event Coordinators) should monitor signups. Admin would only change event status if notified
- Waitlists are the responsibility of the ECs
- Post Event Surveys will be managed by the VP of Events, as needed